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Management Systems International is Soliciting Payroll Accounting Services

29-03-2023

Request for Quotations

 
 

1. Submission Due Date & Time

April 7, 2023; 18:00 Moldova Time

2.       Questions accepted up to (Date & Time)

April 4, 2023; 18:00 Moldova Time

3.       Anticipated Delivery Date(s)

April 17, 2023 – April 16, 2024

4.    Requirement

Management Systems International (MSI) seeks price quotations from qualified vendors for the provision of payroll accounting services for 11 project staff in Moldova, as detailed in the Specifications provided herein.

  • Instructions to Offerors
  • To be considered for award, offerors must respond to all the requirements of this Solicitation, including those which must be provided through MSI’s online procurement system, GRUMP.

    Offerors are advised to review this document and the information provided on MSI GRUMP, particularly the following sections, which are required for successful submission of proposals.

    • Prerequisites: All offerors interested in submitting proposals in response to this RFQ must review and accept the requirements listed in the “Prerequisites” section of this business opportunity in MSI GRUMP.
    • Submission: Please upload your detailed price quotation on company letterhead via the “Submission” section of this opportunity in MSI GRUMP.
    • Items: After uploading your quotation in the “Submission” section, please enter the details of your quotation in the “Items” section.

    Offerors unable to use MSI GRUMP may submit via email or hard copy to matt.brummond@msi-inc.com by completing Section IV of this document and including as a part of your quotation.

  • Type of Award
  • MSI intends to award a Firm Fixed-Price Purchase Order as a result of this RFQ, though other contract types may be employed if required.

  • Selection Criteria
  • MSI will make an award decision on the basis of the lowest-priced of the technically acceptable (meets or exceeds the stated technical specifications) quotations received.

  • Other Guidelines and Notices
  • The following conditions, guidelines and notices are included to assist you in preparing a competent proposal. All of them should be reflected in your submission.

  • Pricing
  • Please address all requirements in the RFQ in your price quotation. Quotes must be inclusive of all costs. The only circumstance under which MSI will accept any price changes from what is included in the Offeror’s quotation or will accept additional charges beyond what is included in the proposal, is if MSI modifies the requirements in writing to all prospective offerors.

    All proposed prices and delivery dates shall be valid for a period of ninety (90) days following the date of submission, unless otherwise clearly specified by Offeror.

  • Source and Nationality (USAID)
  • The USAID authorized geographic code for the procurement of goods and services under MSI’s contract is 935 (any area or country including Moldova,

    but excluding foreign policy-restricted countries).  A current list of eligible countries and further information on Source and Nationality may be found at www.usaid.gov/ads/policy/300/310.

    Offerors must agree that no services will be rendered through a service provider in any foreign policy restricted country or any designated “prohibited source”. To be considered for award, offerors must complete the “Registration Status” certification included in the “Prerequisites” section of this business opportunity in MSI GRUMP or complete Section IV – Source Nationality Certification of this document.

     

  • Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)
  • As used in this clause—
    • Covered foreign country means The People’s Republic of China.
    • Covered telecommunications equipment or services means equipment produced or services provided by the following companies or their subsidiaries/affiliates: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company. Also included in this definition are telecommunications or video surveillance equipment or services produced or provided by an entity reasonably believed to be owned or controlled by, or otherwise connected to, the government of a covered foreign country.
  • U.S. regulation prohibits procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The subcontractor is prohibited from providing to MSI any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception or waiver is provided my MSI.
    • Reporting requirement. In the event the subcontractor identifies covered telecommunications equipment or services during subcontract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall inform MSI within one business day from the date of such identification or notification and await further instruction.

     

  • New Material Requirement
  • All equipment proposed in response to this RFQ must consist entirely of new components.

  • Modification and Withdrawal of RFQ
  • MSI reserves the right to modify by written notice the terms of this RFQ at any time in its sole discretion.  MSI also reserves the right to withdraw this RFQ at any time—with or without statement of cause—prior to actual award.

     

  • Multiple Awards and No Obligation to Award
  • MSI reserves the right to issue more than one award.  MSI also reserves the right to make an award on any item for a quantity less than the quantity proposed, at the unit prices proposed, unless the Offeror specifies otherwise in the proposal.

    MSI may reject any or all offers or not award a contract under this RFQ if such action is in the best interests of MSI, its Client, or the Host Country.  MSI may also waive informalities and minor irregularities in offers received, should such actions be in the best interest of MSI, its Client, or the Host Country.

     

  • Questions
  • Any questions or clarifications must be submitted via the Q&A Board in MSI GRUMP, by the due date for questions/clarifications listed in the Summary menu tab. Responses to questions received shall be shared with all interested parties via the Q&A Board forum.

  • Fraud Reporting
  • Should any person demand/request consideration in exchange of this RFP or promises successful selection in exchange for consideration, please contact ethics@msi-inc.com.

     

    • SPECIFICATIONS

     

    Statement of Work:

    • Register the Employee with local tax authorities and social & health system. (1) the National Bureau of Statistics; (2) the National Social Security Agency, and (3) the Tax authority
    • Monthly payroll preparation for 11 long-term employees, including calculating withholding amounts for mandatory social & health contributions, income taxes and any other taxes.
    • Preparation and submission of all statutory returns for payroll.
    • Preparation of monthly payroll reports including production of payslips.
    • Administer local benefits for the Employee including the paid annual, sick and any other leave according to Moldovan employment law and MSI’s written instruction.
    • Comply with all applicable statutes, laws or regulations concerning the employment of the Employee.
    • Calculate and administer leave allowances for full-time and part-time staff.
    • Calculate separation benefits such as final leave payout, severance payment, etc.

     

    Cost submission

     

    Offerors will provide costing information inclusive of all fees, and exclusive of VAT. Costing should reflect both any periodic service fee (ex. monthly fee) and any administrative fees for any application of additional services requested.

    Offerors are requested to use a format similar to the illustrative table below when submitting their cost information. The table may be adjusted as needed to reflect proposed costs.

     

    Services

    Unit Price (MDL)

    Quantity

    Total (MDL)

    Processing of monthly employee timesheets

         

    Production of monthly payroll sheets

         

    Production of monthly reports

         

    Accruals of paid leave balances

         

    Setup and maintenance of payroll registers

         

    Other fees, if applicable (please add description)

         

    Other fees, if applicable (please add description)

         

    VAT

         

    TOTAL:

         

     

    V. PREREQUISITES CERTIFICATION

    This SECTION MUST BE COMPLETED ONLINE VIA msi grump. if you are unable to provide a quotation using MSI GRUMP, PLease complete this section HERE AND INCLUDE A SIGNED COPY ALONG WITH YOUR QUOTATION

    Source, Nationality, and Availability for Purchase

    Offerors are required to submit information regarding the nationality of the firm for both commodities and services (Section A).  In addition, for commodity solicitations, the Offeror is required to also provide Source information regarding the commodities required in the solicitation and confirm that they have the commodities available for sale at the time of purchase (Section B).

     

    Section A: Nationality of Offeror

    This is to certify that the Offeror of the services and/or commodities required in the solicitation is (check applicable box and enter name country which applies):

                                            

                    A corporation or partnership organized under the laws of the country of       

                                                                   .                              

      A controlled foreign corporation of which more than 50% of the total combined voting power of all classes of stock is owned by United States shareholders; or

     A joint venture or unincorporated association consisting entirely of individuals, partnerships or corporations. If so, please describe the citizenship or legal status of the individuals, the legal status of the partnership or corporations, and the % voting power of the corporations:                                                                                                                                                                                                                                                                                                                     

     

    Section B

  • Source[1] (for Commodities and Shipping Services only)
  • By signing this form, the Offeror certifies that the SOURCE of the commodities or the shipping services to be provided under this solicitation is       (country name).

    Notes: If the commodities are available for immediate purchase, their source is the country in which the commodities are to be purchased. For example, if computers are available in a store in Indonesia for immediate purchase, the source of the commodities is Indonesian.

         

  • Availability for Purchase of Commodity
  • Are the commodities currently available in your store in the requested quantities for immediate purchase?

     YES NO

    Authorized Company Signatory

    COMPANY         

    NAME

    TITLE

     

    SIGNATURES

    INFORMATION

     

     

    [1] Source means the country from which a commodity is shipped to the Offeror or the cooperating country if the commodity is located in that country at the time of the purchase.

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