Concordia is seeking an audit company

Terms of Reference   Expenditure Verification Report „Livelihood for Refugees from Ukraine and Moldovan Rural Communities” funded by Jesuit Refugee Service

Project Name: Livelihood for Refugees from Ukraine and Moldovan Rural Communities

Funding Source: Jesuit Refugee Service

Implementing Entity: A.O. CONCORDIA Proiecte Sociale

Project Location: Chişinău, Republic of Moldova

Introduction

CONCORDIA Moldova is seeking an audit company to conduct an expenditure verification report for the project funded by Jesuit Refugee Service. The audit will adhere to International Standards on Auditing (ISAs) to ensure financial statements' accuracy and compliance with contractual conditions.

Background Information

The primary goal of the „Livelihood for Refugees from Ukraine and Moldovan Rural Communities”  project is to empower and facilitate the successful integration of refugees into the local communities by addressing their immediate needs, providing essential services, and fostering long-term resilience. The project is structured around four key pillars: Welcome, Protect, Promote, and Integrate. The project duration is 01.05.2022 – 28.02.2025. Total Amount of Project : EUR 449 222 ***(of which EUR 125 000 for the period 01.05.2022 - 30.04.2023 have been audited in a project funded by the Austrian Development Agency), project transactions – apx. 450, 27 employees involved in the project. The audit company will conduct 2 audit reports: one for the year 2023 (224 584 EUR) and one for 2024 - 2025 (99637 EUR).

Scope of the Financial Audit The Auditor is responsible to verify

• Entity's compliance with contractual conditions;
• Proper bookkeeping, documentation, and record-keeping;
• Plausibility of expenditures and budget item assignments;
• Overall financial management and legal compliance;
• No duplicate financing and asset management;

Expenditure Verification Report Components:

Title

Addressee

Brief description of the project and partner(s)

An introduction including description of the audit engagement

Period covered by the report

Description of the audit method applied

Total amount of budgeted and actual incomes

Complete list of project funds transferred, including donors’ names, dates and exchange rates

Total amount of actual expenditures verified

Expenditure Coverage Ratio

Objectives, Scope and Description of the procedures performed

Findings from the expenditure verification

Recommendations, if applicable

Follow up of previous recommendations, if applicable

Other relevant matters

Date of the report

Auditor’s address and signature

A summary confirming that the project has been implemented properly and according to the economic and fiscal regulations of the project country.

The report has to be presented in English (3 copies in English and 2 copies in Romanian).

Requirements for the auditor:

Meet at least one condition:

• Member of IFAC or committed to IFAC standards
• Registered statutory auditor in an EU member state or a third country

Plan

Activity	until	to
Letter/Expression of interest/offer	10/01/2024	A.O. Concordia. Proiecte Sociale
Signed contract between auditor and A.O. Concordia. Proiecte Sociale	12/01/2024	A.O. Concordia. Proiecte Sociale
I. Auditing  period 2023	15/01/2024-12/02/2024	Selected company
Sending draft audit report to A.O. Concordia. Proiecte Sociale	25/02/2024	A.O. Concordia. Proiecte Sociale
Feedback from A.O. Concordia. Proiecte Sociale	16/02/2024	Selected company
Finalization of and transmission of the final audit report to A.O. Concordia. Proiecte Sociale	21/02/2024	A.O. Concordia. Proiecte Sociale
II. Auditing period 2024	15/01/2025 – 12/02/2025	Selected company
Sending draft audit report to A.O. Concordia. Proiecte Sociale	14/02/2025	A.O. Concordia. Proiecte Sociale
Feedback from A.O. Concordia. Proiecte Sociale	18/02/2025	Selected company
Finalization of and transmission of the final audit report to A.O. Concordia. Proiecte Sociale	21/02/2025	A.O. Concordia. Proiecte Sociale

Questions and Clarifications:

• If you have any questions or need clarification regarding this TOR, please submit them in writing via email to donu@concordia.md or olesea.bulgac@concordia.md.

Assessment Disclosure and Cost Responsibility:

• The Recipient is not obligated to disclose how proposals are assessed or provide information about the selection process to any offerer;
• Offerers are responsible for their own expenses incurred in preparing and submitting an offer under the TOR. This includes costs for functional demonstrations, meetings, and negotiations;

Not a Contract:

• This TOR is not a contract or commitment. Submitting a proposal does not obligate the Recipient to award a contract, and the Recipient is not committed to covering any costs incurred in preparing the proposal.

Right to Presentations and Proposal Validity:

• The Recipient reserves the right to invite short-listed offerers to make oral presentations. These presentations will be evaluated based on the same criteria.
• Proposals must remain valid for 30 days from the submission deadline.

Delivery of Proposals:

1.           Closing Date and Time: All proposals in response to this TOR must be received by no later than 04:00 pm, local time, 10 January 2024. (Please indicate for which project you apply). Proposals are to be submitted in hard copy (signed and stamped) and electronically (electronically signed) to: moldova@concordia.md  or: A.O. Concordia. Social Projects, Chisinau, str. A. Corobceanu 13/1, MD-2004.

2.           Proposal Components:

Cover Letter 

• Company competencies and experience;
• References of two non-associated referees;
• Members of the audit team holding audit certificates;
• Risk insurance (insurance policy);
• Extract from the State Register of Legal Entities.

Technical Proposal

• Qualifications of audit team;
• Institutional experience and past performance in projects;

Financial Proposal

• Financial offer.

EVALUATION CRITERIA

	CRITERIA	MAXIMUM POSSIBLE SCORE
1.	Expertise and Company Competencies: Demonstration of Company Competencies and Experience (10 points max.); References of Two Non-Associated Referees (10 points max.); Qualifications (including CV + auditor's certificates to the members who hold it) of Audit Team (10 points max.);	30 points
2.	Past Performance: Past Performance in Projects which would include experience in institutional projects (if any) (20 points max.);	20 points
3.	Most advantageous financial offer (50 points max.)	50 points
	Total maximum score	100 points

The Applicant that accumulates the highest score according to the evaluation criteria will be invited for the negotiation of the contract.

SELECTION OF APPLICANTS

Proposals submitted under this procurement will be evaluated by Recipient committee focusing on the criteria described above.

A.O. Concordia. Social Projects is exempt from VAT, which is also confirmed by art. 103 paragraph (92) - Fiscal Code - Goods and services imported or purchased on the territory of the Republic of Moldova by non-commercial organizations meeting the requirements of art.52, for the purpose of building social assistance institutions, as well as goods and services imported or purchased on the territory of the Republic of Moldova by these non-commercial organizations for the needs of these institutions, are exempt from VAT without the right of deduction.

In accordance with the internal procedures regarding the processing of information with limited accessibility, Concordia will provide access to the primary documents necessary to conduct the audit, on paper (in the original) and in electronic format (access to the accounting software), at the headquarters, using the means made available, to be examined without the possibility of copying them to external media.

Articol adaugat de: HR Concordia Alte articole de la acest autor:

• Specialist/-ă în Comunicare și Relații Publice, în cadrul A.O. ”CONCORDIA. Proiecte Sociale”
• Asistent/- ă social/-ă, Centrul de Plasament Temporar Republican „Casa Concordia”, din mun. Chișinău, str. Gherman Pîntea 39
• Manager servicii de plasament de tip rezidențial copii A.O.„CONCORDIA.Proiecte Sociale”
• Manager de oficiu, A.O.„CONCORDIA. Proiecte Sociale”

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